Technical notes about this website

ODOT QUESTIONS:
, ODOT Deputy Director of Communications

CONTRACT SERVICES QUESTIONS:
, Programmer, Office of Contracts

WEB SITE TECHNICAL OPERATIONS:
, ODOT Dept. of Information Technology Help Desk

WEB SITE CONTENT ADMINISTRATION:
,ODOT Communications

The information provided on this Web site is a product of ODOT and is not to be sold or otherwise distributed for profit. There are no expressed or implied warranties concerning the accuracy, completeness, reliability or usability of this information. Further, ODOT assumes no responsibility for any incorrect results or damage resulting from the use of this information. All users shall expressly hold ODOT harmless from any liability or loss due to any computer or software generated problems associated with these files. It is the sole responsibility of the user to keep all files current with those on the Web site. No technical support will be provided by ODOT.

Ohio Government Policies:
All State of Ohio Directives
Internet and e-mail State of Ohio IT Policy

Cookies:
Cookies are used on this site only:
1. Where secure transactions are required.
2. When application software requires the use of cookies.
3. Where application requires a sequence of events.

This site does not employ persistent cookies.

(A cookie is a message given to a Web browser by a Web server. The browser stores the message in a text file called cookie.txt. The message is then sent back to the server each time the browser requests a page from the server.

The main purpose of cookies is to identify users and possibly prepare customized Web pages for them. When you enter a Web site using cookies, you may be asked to fill out a form providing such information as your name and interests. This information is packaged into a cookie and sent to your Web browser which stores it for later use. The next time you go to the same Web site, your browser will send the cookie to the Web server. The server can use this information to present you with custom Web pages. So, for example, instead of seeing just a generic welcome page you might see a welcome page with your name on it.

The name cookie derives from UNIX objects called magic cookies. These are tokens that are attached to a user or program and change depending on the areas entered by the user or program. Cookies are also sometimes called persistent cookies because they typically stay in the browser for long periods of time.)

Ohio Department of Transportation - General Information Phone: (614) 466-7170 (7:30 a.m. - 5:30 p.m. weekdays).

ODOT Web Production Structure

The following is the current ODOT Web site production structure and responsibilities. This structure provides for two full-time employees who administrate and support the ODOT Intranet and Internet, Local Web Managers, who manage one or more webs, Web authors, who contribute content or graphics to LWMs and Web site visitors who generate content through e-mail, on-line conferences, HTML forms, etc.

C A T E G O R Y	R E S P O N S I B I L I T I E S
Content	Dynamic or static presentation of information, accuracy, timeliness, appropriateness, accessibility of data, response to visitor content (forms, e-mail, on-line conferences), how, when to add new webs.
Database	Creating/removing tables, bulk loading, development and production of two database environments (production and development), database architecture, Open Database Connectivity issues, security, SQL statements/programming.
Design	Layout and design of Webs and HTML pages, Web architecture and navigation structure, colors, graphics, forms, video, audio, Internet Explorer/Netscape compatibility, HTML tables, HTML page file size, unity/corporate identity, animation, plug in use, new technology incorporation.
Network	Routers/switch/firewall monitoring, security, network architecture, bandwidth requirements, IP addressing, domain names, Web server and report server maintenance/administration and upgrades.
Programming	HTML, Java, JavaScript, JScript, Java Server Pages, Visual Basic Script, Active Server Pages, application security.

WebTeam

OHIO DEPARTMENT OF TRANSPORTATION
WEB PRODUCTION STRUCTURE

Web site visitors

WEB
AUTHOR

LOCAL
WEB
MANAGER

DIVISION OF INFORMATION TECHNOLOGY
Web Site Manager

OFFICE OF COMMUNICATIONS
Web Site Administrator

Web Site Administrator - The person in this full time position dedicates 50 percent of their time to Internet and Intranet administrative duties. The Web Site Administrator is responsible for: long-range planning, Web site design/architecture, programming and content policy and procedures, Web site standards, development of statewide strategies for implementing Web technology, administration of/and technical support, critical analysis of technological changes in Internet engineering and development/implementation of new technology, services and applications. Also chairs WebTeam and responsible for analysis of trends and Web traffic using server reports. Coordinates Web efforts within the department. Other duties: Research and Development (10%), Maintenance (5%), Database (2%), Layout/Design/Programming (28%), Technical Network Administration (5%).

Web Site Manager - The individual in this full time position administrates and supports the Intranet and Internet with a technical emphasis. The Web Site Manager coordinates DOIT Internet and Intranet resources/servers and leads Web application research and development. Also resolves technical issues regarding database connectivity server issues and scripting. Duties: Research and Design (25%), Administration (20%), Programming, Design and Content (20%), Maintenance (15%), Upgrades (10%), Database (5%).

WebTeam Members - Local Web Managers (detail below) are WebTeam members.The WebTeam mission is:

"To distribute timely, accurate, easily accessed ODOT information to external and internal customers and also receive and use information from those customers to improve ODOT services."

They work with the Web Site Administrator to recommend policies to the ODOT Chief of Staff and ODOT Administration (Information Technology Council). The WebTeam also develops/tests/implements procedures, new technology and best practices. Currently, there are approximately 101 WebTeam members who manage 140 SubWebs on ODOT's Internet and Intranet.

Local Web Manager - This individual manages one or more local webs, either from the district or Central Office location. Local Web Managers are members of the WebTeam and supported by the Web Site Manager, Web Site Administrator and other LWMs. Generally, these individuals spend less than 5-15% of their time managing their local SubWebs. Responsibilities include:

Participating in recommendations to the ODOT Administration regarding Internet and Intranet issues.

Maintaining local Web's content/design for consistency, accuracy, timeliness and quality
Checking links to make sure they function properly
Overseeing Subweb applications/services on a regular basis to guarantee consistent quality
Working with local employees to develop new content/services/applications
Answering local Web users and author's questions and providing some technical support
Participating in WebTeam meetings - or at least staying current with WebTeam issues through e-mail and the Intranet/Internet
Communicating with the ODOT Web Site Manager and Administrator

Web Author - This is any individual who contributes content to their Local Web Manager. Generally, less than 2% of their time is consumed in this activity.

Web site Visitors also generate content by e-mail, on-line conferences, HTML forms, etc., that often need responses. This type of content is dealt with on an individual basis by Local Web Managers, Public Information Officers, the ODOT Web Site Manager and Web Site Administrator.